Project Bid Checklist

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Project Bid Checklist:

• Identify oral or written invitation-to-bid (invitation to submit a bid on project or services);
• Study and recognize project requirements announced by the customer;
• Obtain authorization to bid on this project;
• Attend any required pre-bid consultations and conference;
• Submit to technical prequalification as appropriate and make sure your company can meet all the requirements that the principal (client or customer) has declared;
• Make sure you are aware if your organization’s affiliates are bidding on the same project;
• Enter a bid for a new project with a bid letter outlining the estimated costs for the project;
• Make sure the bid letter explains expenses for the project, such as for materials and labor;
• Ensure the bid is created with a help of a form provided in the project manual and all applicable blank spaces on the form are filled in;
• Check if all amounts are entered for all bid items (ensure the bid amount is formulated both in words and figures – double check if they coincide);
• Check if all details on address and status of the bidder and recipient are correctly inscribed;
• Let the bid document be signed by your company’s authorized representative (the same is when you use a computer printout);
• Request, as a bidder, a bid bond or other acceptable form of bid security to be provided from a third party guarantor (bid security is desired as minimum 5 % of the bid) – this is necessary to guarantee that the winning bidder will execute the contract under the terms at which they bid;
• Make the bid bond signed by the surety (check if the surety is authorized to issue the bond);
• Make the bid bond signed by the company representative and submit the bid bond to a principal (client or customer) with a bid document;
• Ensure you can meet the time and deadline for the bid document submission, as well as deliver it to proper location;
• Submit your bid document as an official bid issued by your organization;
• Learn whether only one bid can be submitted by your organization for this project;
• Provide the form of bid to be signed, and make sure it’s enclosed in a separate sealed envelope;
• Control whether any corrections have been added by person signing the bid;
• Learn the date and status of the bid opening event: know when the received bid-envelopes will be opened and examined by the customer, and ...

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