Project Monitoring Checklist

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 1. Project Work

• Generate a status report per constraint including:
  • Scope
  • Schedule
  • Cost
  • Quality
  • Risks
  • Procurements
  • Use the reports to make a forecast of future project performance.
  • Submit the forecast to senior management.
  • Review an issue log document and define outstanding issues.
  • Make an action plan to solve the issues.

2. Scope

• List deliverables produced.
• Design a requirements traceability matrix.
• Use the matrix to check if the deliverables are produced according to initial requirements of stakeholders.
• Identify deviations (if any) and make change requests.
• Send these requests to the project manager for approval.
• List deliverables that are still under development.
• Use a product requirements document to identify estimated time of completion per outstanding deliverable.

3. Schedule

• Estimate current activity durations.
• Compare current activity durations against planned durations listed in the project schedule.
• Define a need to make changes to the schedule.
• Generate a change request.
• Send the change request to senior management for approval.
• Make a forecast of project completion time adjusted to the changes.

4. Cost

• Create a cost comparison matrix showing funding requirements against the cost baseline.
• Measure deviations (if any) between the values.
• Estimate available financial resources.
• Define if those resources are sufficient to cover the deviations.
• Make a new estimate of project cost considering the resources.
• Generate a cost change request stating a need to update the project budget considering any deviations between initial project funding and the cost baseline.
• Send the request to the project manager for review and approval.
• Make appropriate updates to the budget sheet.

5. Quality

• Make a report on results of the quality management process.
• Measure performance of the process.
• Use a quality log document to view what issues are not settled yet.
• Define current level of quality.
• Compare it against expectations defined by the quality management plan.
• Recommend necessary changes to the plan if there is a significant gap between the actual level and expectations.
• Review produced deliverables against quality standards.
• Validate deliverables that are produced according to the standards.
• Make a list of deliverables with a lowered quality level.
• Send this list to the quality manager for review.
• Generate recommendations on how to improve quality.

6. Risks

• Use a risk log document to review identified risks and opportunities.
• Review the risk responding plan and define status of its implementation.
• Use the risk register document to define residual risks and new risks.
• Evaluate efficiency of the risk management process.
• Make updates to the risk management plan.

7. Procurements

• Make a report on status of contractual ...

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