Project procurement management checklist

1. Identifying key participants of procurement process

• Seller
• Buyer
• Contractor

2. Breaking down procurement process into six process groups

• Planning purchases and acquisitions
• Developing contract
• Requesting seller response
• Choosing sellers
• Administering contracts
• Contract closure

3. Planning purchases and acquisitions

• Defining scope statement and building WBS
• Determining parts of project management plan: risk register, estimate and schedule for activity resource
• Analyzing and understanding different types of contract:
• fixed price (Fixed price Incentive Fee FPIF, Fixed price Economic Price Adjustment FPEPA)
• cost-reimbursable (Cost Plus Fee (CPF), Cost plus fixed fee CPFF, Cost Plus Incentive-Fee (CPIF))
• Defining time and material needed
• Creating procurement management plan
• Creating contract statement of work (CSOW)

4. Planning contract

• Considering CSOW and Project management plan
• Working out and verifying standard templates and forms
• Delivering procurement document base
• Creating a list of evaluation criteria (used to rate or score proposals and included as part of the procurement documents)

5. Requesting seller responses

• Introducing procurement documents (CSOW included)
• Advertising and organizing conference for bidders
• Creating qualified sellers list
• Delivering qualified sellers list and procurement document package
• Preparing final proposals

6. Choosing sellers

• Using various methods and systems to select a seller (proposal evaluation techniques, seller rating system, and your independent evaluations
• Selecting a seller and awarding contract
• Delivering contract management plan

7. Administering contracts

• Collecting task performance information
• Making reports based on contract change ...

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