Sample Project Template

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1. Sample Project Activities.
   • Team Management consists of Team Selecting, Team Acquiring and Team Control. It is a complex of the three processes targeted at forming a team capable to perform project tasks on time and within budget and to deliver the project product as per specification. To plan team management activities you can use team selection checklists, questionnaires, personal interviews.
   • Time management. This sample activity of your project refers to planning working time, creating schedules, designing project timelines, and identifying optimized durations for project tasks through using metrics of time management. The activity can be best organized by using scheduling tools of project management software, such as VIP Task Manager.
   • Cost Management. This project activity consists of the two processes: Budgeting and Cost Control. Budgeting is the process of defining budget for a project and allocating financial resources to project activities. Cost Control refers to the process of monitoring how the allocated budget is used and identifying ways for reducing project costs. To plan cost management activity you can use spreadsheets and price lists. MS Excel will be helpful.
   • Risk Management. This key project activity includes identification, analysis and control of threats and uncertainties that surround your project. Risk management activity lets you define project risks and then list all the defined risks in one document called Risk Register. Project management software will let you use to-do lists and checklists to plan the activity for managing risks.
   • Change Management. This activity allows you to respond to changes occurred in your project. When you are able to manage changes you can mitigate the influence of uncertain events and quickly adapt your project environment to new work conditions. Change management activity can be planned by means of project management software.
   • Meetings. During the life-cycle of your project you will need to organize status meetings to discuss issues with your team, get status reports and communicate with stakeholders. To plan project meetings and communication, you can create meeting agenda at the very beginning of your project. Task management software will be helpful.
   • Reporting. This activity involves you in setting requirements for the reporting process and in establishing the format and periodicity of updates that will tell you about the latest changes made to your project. Use project management software to communicate with project stakeholders and present results of the project.
2. Sample Project Documents.
   • Project Charter. This is the key document that states who will participate in your project and what roles and duties will be assigned to the participants. Project Charter defines dependencies with regard to resource assignments. It is the basis for creating Stakeholders List and Project Plan. You can use project management software to design a sample of Project Charter.
   • Project Plan. While Project Charter shows the organizational structure of your project, Project Plan lets review what goals are set and what needs to be done to accomplish your project. Project Plan is a decomposition of tasks and processes to be performed in order to deliver the project. This document also depicts milestones and allocation of human resources per task and per process. To create a sample of Project Plan you can use project management software.
   • Stakeholders List. It is a document that depicts names of people involved in your project, their roles, concerns and interests in the project. Stakeholders List is a table in which stakeholders of your project are grouped by roles and each of the roles refers to a rage of interests. In your template of Stakeholders List you can add such roles as Team, Owner, Sponsor, Customer, Contributor.
   • Project Schedule. It is the key document for planning and allocating time of your project. Project Schedule lets set time characteristics for project tasks and processes, review durations, create timelines, and design calendars. You can use VIP Task Manager to create your sample of Project Schedule.
   • Communications Plan. This document establishes ways for communicating with project stakeholders and exchanging information. Communications Plan allows you to identify how flows of information on requirements will be organized, what permissions to project data each participant will have, and how to exchange feedback. To create and follow your sample of Communications Plan you can use project management software.
   • Risk Register. It is a document that lists all the risks that may occur during the course of your project. Risk Register is the result of several processes of risk management, such as Risk Identification, Risk Analysis and Risk Responding. A pattern of Risk Register can be created by using MS Excel sheets.
   • Change Log. This document lets you record all the changes occurred in your project and then use change management methods to respond to new conditions of your project environment. Change Log is a tool that lets you modify your strategy and amend your structure in order to make the project current.
   • Reports. To track project performance and progress, you will need to use reports. You will generate and share status reports showing current situation with delivering your project. Project Reports will let you know whether deliverables have been produced or not. You can use Reports Builder of VIP Task Manager to create and share reports on your sample project.

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